These Event Terms & Conditions (“Terms”) apply to your registration for and participation in events (the “Event”) hosted by Founders at the University of Cambridge (“Organiser”, “we”, “us”, “our”). By registering for the Event, you agree to these Terms.
1.1 Eligibility. You must register using accurate information and comply with any capacity, eligibility, or security checks we apply.
1.2 Tickets. Tickets are personal, non-transferable and may not be resold. We reserve the right to refuse or revoke access if tickets are misused or if you breach these Terms.
1.3 Check-in. Bring the confirmation email or QR code and valid ID if requested. Late arrival may limit admission.
2.1 We are committed to a safe, inclusive, and professional environment. Harassment, discrimination, abuse, or disruptive behaviour is not permitted.
2.2 We may warn, remove, or ban any person whose behaviour violates this Code, without refund.
2.3 If you experience or witness conduct that concerns you, please notify an event team member immediately.
3.1 We may photograph, film, or record the Event for news, marketing, and archival purposes. By attending, you consent to being included in such materials without payment.
3.2 If you prefer not to be filmed/photographed, please inform the check-in desk and position yourself in non-filming zones where reasonably available.
3.3 You may take personal photos for non-commercial use. Live streaming or professional recording requires our prior written consent.
4.1 We may change the agenda, speakers, venue, or format (including switching to hybrid/virtual) for operational or safety reasons.
4.2 If the Event is cancelled or materially postponed due to circumstances beyond our control (e.g., adverse weather, transport disruption, public health measures), we will reschedule where possible; otherwise, we may offer an appropriate refund or credit (excluding non recoverable costs).
4.3 Travel and accommodation costs are your responsibility and are not refundable by us.
5.1 What we collect. During registration (hosted on Luma), we collect Name and Email as standard, and may request additional information such as LinkedIn URL, student / researcher status, what you are working on, your strengths, company/role, and dietary requirements (optional).
5.2 How we use it. We process your data to manage the Event (e.g., confirmations, updates, access control, safety, basic analytics) and to send you service communications about the Event.
5.3 Special category data. Dietary requirements may reveal health or religious information. We collect this only if you choose to provide it and only for catering and accessibility purposes. We do not share dietary information with sponsors or third parties for marketing.
5.4 Event Partners & opt-in sharing. Where shown on the event registration terms, and you tick the opt-in box at registration, we will share the following with our “Event Partners”: Name, Email, LinkedIn URL, student/researcher status, what you are working on, your strengths, company/role.
The Event Partners may then contact you by email and/or LinkedIn about funding opportunities, events, and relevant resources. You can withdraw consent at any time using the unsubscribe links in Event Partner communications or by contacting the Event Partners directly.
5.5 No opt-in = no sharing. If you do not opt in, we will not share your personal data with the Sponsors for marketing.
5.6 Our privacy notice. For full details (including your rights of access, rectification, erasure, restriction, objection, and data portability), please see our Privacy Policy.
5.7 Platform. We use Luma as our event management platform to collect registration information and manage guest lists/export. See Luma’s help centre for how registration questions and CSV export work.
6.1 If you opt-in to Event Partner outreach, your consent authorises our Event Partners to contact you via email and/or LinkedIn as described above.
6.2 Each Event Partner acts as an independent controller for its outreach and must provide unsubscribe options and honour withdrawal requests promptly.
6.3 We and our Sponsors comply with UK data protection law, including the UK GDPR, the Data Protection Act 2018 and the Privacy and Electronic Communications (EC Directive) Regulations 2003, and maintain records of your consent.
7.1 If you have access needs, please tell us in advance so we can make reasonable adjustments (e.g., wheelchair access, reserved seating, captions).
7.2 If you submit dietary requirements, we will share them only with our catering partners on a need-to-know basis for Event service delivery.
8.1 Please follow venue rules, signage, and staff instructions.
8.2 If you feel unwell or unsafe at any point, contact an event team member.
8.3 We may impose reasonable health measures (e.g., hygiene guidance) if required.
9.1 Event materials (slides, recordings, handouts) are protected by copyright and other IP rights.
9.2 Unless expressly permitted, you may not copy, distribute, or adapt Event content for commercial purposes.
9.3 You retain your IP in any content you bring, but you confirm you have the right to share it publicly at the Event.
10.1 Nothing in these Terms limits or excludes liability for death or personal injury caused by negligence, fraud, or any liability which cannot be excluded by law.
10.2 Subject to 10.1, our aggregate liability to you in connection with the Event will not exceed the ticket price paid (if any).
10.3 We are not liable for indirect or consequential losses, or for personal property lost or damaged at the Event.
11.1 We may engage third-party providers (e.g., venue, ticketing platform, CRM/email services) to help deliver the Event.
11.2 Where data is processed outside the UK, we will ensure appropriate transfer safeguards are in place.
12.1 No partnership. These Terms do not create a partnership or employment relationship between you and us.
12.2 Severability. If any part of these Terms is invalid, the remainder remains in force.
12.3 Changes. We may update these Terms—material changes will be posted on the Event page.
12.4 Governing law. These Terms are governed by the laws of England and Wales. Courts of England and Wales have exclusive jurisdiction.
Date Notice Last Updated — 27 January 2026